VAA4H UNIT REPRESENTATIVES RESPONSIBILITIES

To serve as a Unit Representative to the State 4-H Assembly for the purpose of voting on all corporate matters of the Incorporated Association of Virginia Adult 4-H Volunteer Leaders.

Examples of matter to be voted on:

• Election of Board of Members
• Amending bylaws
• Dissolution

Term of Office
Each Unit Representative must be able to serve a two-year term of office, being replaced or re-elected as desired by the unit.

Should circumstances require resignation before term of office expires, a thirty (30) day notice is desired. Letters of resignation should be written to the unit president or agent, also to the district and state presidents, or boards.

Qualifications:
Representative must be:

1. A member of the Incorporated Association of Virginia Adult 4-H Volunteer Leaders (by indicating so on the 4-H Leader's Enrollment Card.)

2. Willing and able to attend the meetings of the Incorporated Association of Virginia Adult 4-H Volunteer Leaders. (Able being defined as: having time to give; financially able, and means of transportation)

3. An active 4-H Volunteer Leader.

Other Desirable Characteristics:

1. Knowledgeable of goals, purposes and needs of unit 4-H volunteer leaders and extension agents.

2. Capable of communicating and working well with 4-H leaders, extension agents and others.

3. Open minded, understanding the viewpoint of others.

4. Willing to study all materials received; make written reports requested on time.

5. Capable and willing to function well as a group member.

6. Supportive of the Incorporated Association and understand its purposes and goals.

7. Willing to tell others about the Association, its goals, purposes and your reason for serving as a 4-H volunteer.

8. Willing to consider alternatives prior to making a decision.

9. Sincere about filling the role of Unit Representative.

The Unit 4-H Leaders Association President and the Unit Extension Agent shall:

1. Obtain a list of all unit adult 4-H volunteer leaders.

2. Notify all adult 4-H volunteer leaders of pending election of Unit Representatives.

3. Send copies of guidelines for selecting Unit Representatives to all unit adult 4-H volunteer leaders.

4. Call a meeting; set time and place.

5. At the meeting, discuss the guidelines.

6. Discuss qualifications of individuals adult 4-H volunteer leaders who could fill the position and who would be willing to serve.

7. Nominate and elect a representative.

8. Have the elected representative fill out, sign and send "Unit Representatives Form" to Extension Office, District and State Association Presidents.